Full invoice application audit

Who this is for

Controllers, accounts-payable leads, and shared-service managers who need an independent look at the invoice processing application their teams use every day — before an external financial audit, after a system change, or when duplicate payments and matching exceptions keep recurring.

What you receive

A written findings pack that names concrete issues inside the application: misaligned matching tolerances, unused approval paths, weak segregation of duties, incomplete archive fields, and sample invoices that reveal how the application behaves under real volume.

We include:

• Kick-off scoping call and application inventory
• Read-only configuration review with your administrator present
• Walkthrough of at least twenty sample invoices across intake, match, approve, and pay stages
• Access and role mapping for invoice-related permissions
• Prioritized findings with business impact stated in finance language
• Closing briefing with your AP and control owners

What we do not include

We do not reconfigure the application for you, migrate vendors, or act as your statutory auditor. Remediation advice is available as a separate follow-up engagement.

How the audit runs

1. Prepare — You share application name, module list, and a shortlist of invoice types (domestic, import, recurring, credit notes).
2. Observe — We sit with operators and watch live processing; we request screenshots and export samples where policy allows.
3. Test — Selected invoices are traced end-to-end against purchase orders, receiving records, and payment batches.
4. Report — Findings are ranked by payment risk, control weakness, and operational friction.
5. Brief — A ninety-minute session walks leadership through what to fix first.

Timeline and location

Most engagements span two to four weeks depending on application complexity and site access. Work is based from our Kyobashi office with on-site days at your premises in Greater Tokyo. Hybrid schedules are common when administrators sit in regional hubs.

Preparation

Please arrange administrator access in view-only mode, a quiet meeting room for walkthrough days, and a contact who can explain local invoice customs (invoices with consumption tax notes, stamped seals, or bilingual supplier documents).

Fee basis

Fees are fixed once scope is agreed — driven by number of legal entities, invoice channels, and whether OCR or e-invoice gateways sit in front of the core application. See Fees for ranges, or request an audit for a scoped estimate.